OAR 160-100-1010
Provider Certificate of Approval


Before offering any course of study pursuant to Oregon Revised Statute Chapter 194.325 (Examination of notary public), a provider must obtain a Certificate of Approval from the Secretary of State for each course of study offered.

(1)

To apply for a Certificate of Approval, a provider must submit to the Secretary of State a completed Notary Public Education Provider Application or Amendment form, hereby incorporated by reference, an active Oregon business registration number, and a lesson plan satisfying the requirements in OAR 160-100-1020 (Lesson Plan).

(2)

The Secretary of State will issue either a Certificate of Approval, in accordance with section (3), or a deficiency notice, in accordance with OAR 160-100-1030 (Deficient Application or Lesson Plan), within 90 days of receipt of an application and lesson plan.

(3)

Upon approval of an application and lesson plan, the Secretary of State will send a Certificate of Approval to the provider by first class mail to the address listed on the Notary Public Education Provider Application or Amendment form.

(4)

The Certificate of Approval will include the following:

(a)

The name of the approved provider as listed on the Notary Public Education Provider Application or Amendment form.

(b)

The address listed on the Notary Public Education Provider Application or Amendment form.

(c)

The three letter provider identification code issued by the Secretary of State.

(d)

The date the course of study was approved by the Secretary of State.

(5)

An approved provider must not alter or substitute the lesson plan reviewed and approved by the Secretary of State, unless the revisions are approved by the Secretary of State in accordance with OAR 160-100-1050 (Lesson Plan Revisions).

(6)

For the purposes of this chapter, a provider must be authorized to transact business in Oregon in order to be certified. Authorization to transact business must be evidenced by an active Oregon business registration number.

(7)

For the purposes of this chapter, an approved provider is responsible for all employees, agents, instructors, contractors, and subcontractors providing or involved in providing an approved course of study on behalf of the approved provider and the acts of the employees, agents, instructors, contractors, and subcontractors will be deemed the acts of the approved provider.

(8)

The Certificate of Approval will expire 3 years from the date of issuance, and it must be renewed to continue as a state-approved course of instruction. A provider may apply for renewal up to 90 days before the expiration of the Certificate. Upon expiration of the Certificate, the provider must submit a new application, not a renewal, in order to offer state-approved education.

(9)

A Certificate of Approval is non-transferable and may not be conveyed to another provider or applied to another course of study.

Source: Rule 160-100-1010 — Provider Certificate of Approval, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=160-100-1010.

160‑100‑0000
Definitions
160‑100‑0010
Date of Mailing
160‑100‑0020
Name of Notary Public
160‑100‑0030
Signature of Notary Public
160‑100‑0040
Administrative Services Fees
160‑100‑0100
Description of Imprint of Official Stamp
160‑100‑0110
Use of Official Stamp
160‑100‑0120
Description of Official Stamping Device
160‑100‑0125
Certificate of Authorization
160‑100‑0130
Use of an Embosser
160‑100‑0140
Notification of Secretary of State of the Use of Electronic Notarization
160‑100‑0146
Notification of Secretary of State of the Use of Remote Online Notarization
160‑100‑0150
Certificate of Authorization
160‑100‑0160
Notification of Secretary of State That Stamping Device is Unavailable
160‑100‑0170
Notification of Secretary of State of Change in Information
160‑100‑0200
Form and Content of Notarial Journal
160‑100‑0210
Form and Content of an Electronic Notarial Journal
160‑100‑0215
Storage of Electronic Notarial Journal
160‑100‑0220
Notification of Secretary of State of Lost or Stolen Journal
160‑100‑0230
Additional Notarial Acts That May Be Recorded in Notarial Journal
160‑100‑0240
Information Required to Be Recorded in Record of Protests
160‑100‑0301
Disposition of Notarial Records Upon Suspension of Commission
160‑100‑0310
Disposition of Notarial Records Upon Termination of Commission Due to Resignation
160‑100‑0320
Disposition of Notarial Records Upon Termination of Commission Due to Expiration
160‑100‑0330
Disposition of Notarial Records Upon Termination of Commission Due to Revocation
160‑100‑0340
Disposition of Notarial Records Upon Termination of Commission Due to Death or Incompetency
160‑100‑0350
Record of Protests of Commercial Paper
160‑100‑0360
Notary Public’s Responsibilities When Agreement Has Been Entered Into with Employer
160‑100‑0400
Maximum Amount of Notary Fees Permitted to be Charged
160‑100‑0410
Displaying List of Notary Fees
160‑100‑0420
Filing Statement of Waiver of Notary Fees
160‑100‑0430
Filing Complaint Against Notary Public
160‑100‑0500
Notification of Secretary of State of Conviction
160‑100‑0510
Conviction of a Lesser Offense Incompatible with the Duties of a Notary Public
160‑100‑0600
Refusal to Issue, Revocation, Suspension, Civil Penalties and Official Warning
160‑100‑0610
Conduct Which Constitutes Official Misconduct
160‑100‑0620
Appeal Process
160‑100‑0700
Satisfactory Evidence
160‑100‑0805
Credential Analysis and Authentication for Remote Online Notarization
160‑100‑0855
General Technology Requirements for Remote Online Notarization
160‑100‑1000
Definitions
160‑100‑1010
Provider Certificate of Approval
160‑100‑1020
Lesson Plan
160‑100‑1030
Deficient Application or Lesson Plan
160‑100‑1040
Notification of Changes of Approved Provider Information
160‑100‑1050
Lesson Plan Revisions
160‑100‑1060
Certificate of Education
160‑100‑1070
List of Attendees
160‑100‑1080
Secretary of State Attending Approved Course of Study
160‑100‑1090
Duty to Respond to a Written Request from the Secretary of State
160‑100‑1100
Cancellation or Delay of Scheduled Approved Course of Study
160‑100‑1105
Complaints Against an Approved Provider
160‑100‑1110
List of Approved Providers
160‑100‑1120
Renewal of a Certificate of Approval
160‑100‑1130
Grounds for Termination of a Certificate of Approval
160‑100‑1140
Termination of Certificate of Approval
160‑100‑1150
Cancellation of Certificate of Approval
Last Updated

Jun. 8, 2021

Rule 160-100-1010’s source at or​.us