OAR 137-047-0640
Rejection of an Offer


(1)

Rejection of an Offer.

(a)

A Contracting Agency may reject any Offer as set forth in ORS 279B.100 (Cancellation, rejection, delay of invitations for bids or requests for proposals).

(b)

The Contracting Agency shall reject an Offer upon the Contracting Agency’s finding that the Offer:

(A)

Is contingent on the Contracting Agency’s acceptance of terms and conditions (including Specifications) that differ from the Solicitation Document;

(B)

Takes exception to terms and conditions (including Specifications) set forth in the Solicitation Document;

(C)

Attempts to prevent public disclosure of matters in contravention of the terms and conditions of the Solicitation Document or in contravention of applicable law;

(D)

Offers Goods or Services that fail to meet the Specifications of the Solicitation Document;

(E)

Is late;

(F)

Is not in substantial compliance with the Solicitation Document; or

(G)

Is not in substantial compliance with all prescribed public Procurement procedures.

(c)

The Contracting Agency shall reject an Offer upon the Contracting Agency’s finding that the Offeror:

(A)

Has not been prequalified under ORS 279B.120 (Prequalification of prospective bidders and proposers) and the Contracting Agency required mandatory prequalification;

(B)

Has been Debarred as set forth in ORS 279B.130 (Debarment of prospective bidders and proposers) or has been disqualified under OAR 137-046-0210 (Subcontracting to and Contracting with Emerging Small Businesses; Disqualification)(3) (Disqualification);

(C)

Has not met the requirements of ORS 279A.105 (Subcontracting to emerging small businesses or businesses that service-disabled veterans own), if required by the Solicitation Document;

(D)

Has not submitted properly executed Bid or Proposal security as required by the Solicitation Document;

(E)

Has failed to provide the certification of non-discrimination required under ORS 279A.110 (Discrimination in subcontracting prohibited)(4); or

(F)

Is non-Responsible. Offerors are required to demonstrate their ability to perform satisfactorily under a Contract. Before Awarding a Contract, the Contracting Agency must have information that indicates that the Offeror meets the applicable standards of Responsibility. To be a Responsible Offeror, the Contracting Agency must determine, under ORS 279B.110 (Responsibility of bidders and proposers), that the Offeror:
(i)
Has available the appropriate financial, material, equipment, facility and personnel resources and expertise, or ability to obtain the resources and expertise, necessary to meet all contractual responsibilities;
(ii)
Has completed previous contracts of a similar nature with a satisfactory record of performance. A satisfactory record of performance means that to the extent the costs associated with and time available to perform a previous contract were within the Offeror’s control, the Offeror stayed within the time and budget allotted for the Procurement and otherwise performed the contract in a satisfactory manner. A Contracting Agency should carefully scrutinize an Offeror’s record of contract performance if the Offeror is or recently has been materially deficient in contract performance. In reviewing the Offeror’s performance, the Contracting Agency should determine whether the Offeror’s deficient performance was expressly excused under the terms of the contract, or whether the Offeror took appropriate corrective action. The Contracting Agency may review the Offeror’s performance on both private and public contracts in determining the Offeror’s record of contract performance. The Contracting Agency shall make its basis for determining an Offeror non-Responsible under this subparagraph part of the Procurement file as required by ORS 279B.110 (Responsibility of bidders and proposers)(2)(b);
(iii)
Has a satisfactory record of integrity. An Offeror may lack integrity if a Contracting Agency determines the Offeror demonstrates a lack of business ethics such as violation of state environmental laws or false certifications made to a Contracting Agency. A Contracting Agency may find an Offeror non-Responsible based on the lack of integrity of any Person having influence or control over the Offeror (such as a key employee of the Offeror that has the authority to significantly influence the Offeror’s performance of the Contract or a parent company, predecessor or successor Person). The standards for Debarment under ORS 279B.130 (Debarment of prospective bidders and proposers) may be used to determine an Offeror’s integrity. A Contracting Agency may find an Offeror non-responsible based on previous convictions of offenses related to obtaining or attempting to obtain a contract or subcontract or in connection with the Offeror’s performance of a contract or subcontract. The Contracting Agency shall make its basis for determining that an Offeror is non-Responsible under this subparagraph part of the Procurement file as required by 279B.110 (Responsibility of bidders and proposers)(2)(c);
(iv)
Is legally qualified to contract with the Contracting Agency;
(v)
Has attested in Writing that the Offeror complied with the tax laws of this state and of political subdivisions of this state;
(vi)
In State Contracting Agency procurements, possesses an unexpired certificate, issued by the Oregon Department of Administrative Services under 2015 Oregon Laws, chapter 454, section 2, if the Offeror employs 50 or more full-time workers at the time of the Closing and the estimated Contract Price exceeds $500,000; and
(vii)
Has supplied all necessary information in connection with the inquiry concerning Responsibility. If the Offeror fails to promptly supply information requested by the Contracting Agency concerning Responsibility, the Contracting Agency shall base the determination of Responsibility on any available information, or may find the Offeror non-Responsible.

(2)

For the purposes of subparagraph (1)(c)(F)(v) of this rule:

(a)

The period for which the Offeror must attest that it complied with the applicable tax laws must extend no fewer than six years into the past from the date of the Closing.

(b)

Tax laws include, but are not limited to, ORS 305.620 (Collection and distribution of local taxes on income and sales), ORS chapters 316, 317 and 318, any tax provisions imposed by a political subdivision that apply to the Offeror or to the performance of the Contract, and any rules and regulations that implement or enforce those tax laws.

(c)

A Contracting Agency may exercise discretion in determining whether a particular form of attesting to compliance with the tax laws is “credible and convenient” under ORS 279B.110 (Responsibility of bidders and proposers)(2)(e), taking into consideration the circumstances in which the attestation is made and the consequences of making a false attestation. Therefore, a Contracting Agency may accept forms of attestation that range from a notarized statement to a less formal document that records the Offeror’s attestation. However, State Contracting Agencies may not accept the certificate of compliance with tax laws required by ORS 305.385 (Agencies to supply licensee and contractor lists) unless that certificate embraces, in addition to the tax laws described in ORS 305.380 (Definitions for ORS 305.385), the tax laws of political subdivisions.

(3)

Form of Business Entity. For purposes of this rule, the Contracting Agency may investigate any Person submitting an Offer. The investigation may include that Person’s officers, directors, owners, affiliates, or any other Person acquiring ownership of the Person to determine application of this rule or to apply the Debarment provisions of ORS 279B.130 (Debarment of prospective bidders and proposers).

Source: Rule 137-047-0640 — Rejection of an Offer, https://secure.­sos.­state.­or.­us/oard/view.­action?ruleNumber=137-047-0640.

137‑047‑0000
Application
137‑047‑0100
Definitions
137‑047‑0250
Source Selection
137‑047‑0255
Competitive Sealed Bidding
137‑047‑0257
Multistep Sealed Bidding
137‑047‑0260
Competitive Sealed Proposals
137‑047‑0261
Multi-tiered and Multistep Proposals
137‑047‑0265
Small Procurements
137‑047‑0270
Intermediate Procurements
137‑047‑0275
Sole-source Procurements
137‑047‑0280
Emergency Procurements
137‑047‑0285
Special Procurements
137‑047‑0290
Cooperative Procurements
137‑047‑0300
Public Notice of Solicitation Documents
137‑047‑0310
Bids or Proposals are Offers
137‑047‑0320
Facsimile Bids and Proposals
137‑047‑0330
Electronic Procurement
137‑047‑0400
Offer Preparation
137‑047‑0410
Offer Submission
137‑047‑0420
Pre-Offer Conferences
137‑047‑0430
Addenda to Solicitation Document
137‑047‑0440
Pre-Closing Modification or Withdrawal of Offers
137‑047‑0450
Receipt, Opening, and Recording of Offers
137‑047‑0460
Late Offers, Late Withdrawals and Late Modifications
137‑047‑0470
Mistakes
137‑047‑0480
Time for Agency Acceptance
137‑047‑0490
Extension of Time for Acceptance of Offer
137‑047‑0500
Responsibility of Bidders and Proposers
137‑047‑0525
Qualified Products Lists
137‑047‑0550
Prequalification of Prospective Offerors
137‑047‑0560
Personal Services Contract to Provide Specifications — State Agency Disqualification as Bidder or Proposer
137‑047‑0575
Debarment of Prospective Offerors
137‑047‑0600
Offer Evaluation and Award
137‑047‑0610
Notice of Intent to Award
137‑047‑0620
Documentation of Award
137‑047‑0630
Availability of Award Decisions
137‑047‑0640
Rejection of an Offer
137‑047‑0650
Rejection of All Offers
137‑047‑0660
Cancellation of Procurement or Solicitation
137‑047‑0670
Disposition of Offers if Procurement or Solicitation Canceled
137‑047‑0700
Protests and Judicial Review of Special Procurements
137‑047‑0710
Protests and Judicial Review of Sole-Source Procurements
137‑047‑0720
Protests and Judicial Review of Multi-Tiered and Multistep Solicitations
137‑047‑0730
Protests and Judicial Review of Solicitations
137‑047‑0740
Protests and Judicial Review of Contract Award
137‑047‑0745
Protests and Judicial Review of Qualified Products List Decisions
137‑047‑0750
Judicial Review of Other Violations
137‑047‑0760
Review of Prequalification and Debarment Decisions
137‑047‑0800
Amendments to Contracts and Price Agreements
137‑047‑0810
Termination of Price Agreements
Last Updated

Jun. 8, 2021

Rule 137-047-0640’s source at or​.us