ORS 432.295
Preservation program

  • reproductions of vital records
  • availability
  • rules

(1)

In consultation with the State Archivist, the State Registrar of the Center for Health Statistics shall develop and implement a preservation management program to preserve vital record documents and information and meet generally accepted standards for permanent preservation.

(2)

The state registrar shall prepare typewritten, photographic, electronic or other reproductions of vital records or reports kept and maintained in the Center for Health Statistics. These reproductions, when verified and approved by the state registrar, shall be accepted as the original vital record documents. The original vital record documents from which permanent reproductions have been made may be disposed of as described in ORS 192.105 (State Archivist authorization for state officials to dispose of records) or as provided by rule of the state registrar.

(3)

The state registrar shall provide for the continued availability and integrity of vital event information. To ensure such availability and integrity, the state registrar may keep and maintain redundant copies of information in multiple locations and formats, such as microfilm, microfiche, imaging and electronic databases.

(4)

The preservation management program must provide for the continued availability of historic vital record documents and information for research and related purposes. Vital records are historic when 100 years have elapsed after the date of live birth for births occurring after 1914, 50 years have elapsed after the date of death for deaths occurring after 1964, 50 years have elapsed after the date of fetal death for fetal deaths occurring after 1964 or 50 years have elapsed after the date of marriage, domestic partnership, dissolution of marriage or dissolution of domestic partnership for such events occurring after 1964. Supporting documents, including corrections and acknowledgments of paternity, may be included with historic vital records. Records under seal are not historic unless unsealed by court order.

(5)

Historic vital records shall be transferred to the State Archives in accordance with archival procedures for the continued safekeeping of the vital records. The State Archives may not charge the Center for Health Statistics for the transfer and maintenance of historic vital records under this subsection. The state registrar shall adopt rules to ensure that the release of information contained in records of birth, death, marriage, domestic partnership and dissolution of marriage or domestic partnership, and reports of fetal death, comply with federal and state laws, regulations and rules. [Formerly 432.115]

Source: Section 432.295 — Preservation program; reproductions of vital records; availability; rules, https://www.­oregonlegislature.­gov/bills_laws/ors/ors432.­html.

432.005
Definitions
432.010
Center for Health Statistics
432.015
Rules
432.020
State registrar
432.025
Assistant state registrars
432.030
Duties of state registrar
432.033
Duties of state registrar related to confidentiality and security
432.035
County registrars
432.075
Duty to report information to state registrar
432.083
Requirements for institutions, health care practitioners and persons who transport dead bodies
432.088
Mandatory submission and registration of reports of live birth
432.093
Availability of voluntary acknowledgment of paternity form
432.098
Voluntary acknowledgment of paternity form
432.103
Full faith and credit
432.108
Report of live birth for child of unknown parentage
432.113
Delayed reports of live birth
432.118
Procedure for contesting refusal to register report of live birth or delayed report of live birth
432.133
Mandatory submission and registration of reports of death
432.138
Court orders for records of death
432.141
Annual reporting of opiate and opioid overdoses
432.143
Mandatory submission and registration of reports of fetal death
432.148
Commemorative Certificate of Stillbirth
432.153
Status of reports under ORS 435.496
432.158
Disposition of remains
432.163
Extensions for submitting reports of death or fetal death
432.173
Mandatory submission and registration of reports of marriage and reports of domestic partnership
432.178
Delayed report of marriage
432.183
Mandatory submission and registration of reports of dissolution of marriage and reports of dissolution of domestic partnership
432.223
Reports of adoption
432.228
Issuance of certified copy of record of live birth to adopted persons
432.235
Requirements for amending or correcting vital record
432.245
Replacing records of live birth
432.250
Access to adoption records
432.295
Preservation program
432.350
Vital records exempt from public disclosure
432.355
Disclosure of death filed in conjunction with claims or interests in land
432.360
Records of dissolution of marriage and dissolution of domestic partnership subject to full disclosure
432.380
Issuance of certified copies of records
432.385
Registering, amending or correcting record through fraud
432.435
Fees
432.440
County registrar sale of certified copies of records of live birth and death
432.445
Issuance of additional record of live birth
432.450
Grant program for issuance of certified copy of record of live birth to individual who is homeless
432.455
Birth Certificates for Homeless Persons Fund
432.500
Definitions
432.510
Cancer and tumor registry system
432.520
Reporting requirement
432.530
Confidentiality of information
432.540
Use of confidential data
432.550
Action for damages
432.570
No requirement or prohibition regarding operation of separate cancer and tumor registry
432.600
Establishment of committee
432.900
Civil penalty
432.993
Unlawful use of vital record or report
432.994
Unlawful use of vital record or report
432.995
Obstructing the keeping of vital records or reports
Green check means up to date. Up to date