ORS 353.260
Personnel records

  • access
  • control
  • creation

(1)

Oregon Health and Science University may adopt policies governing access to university personnel records that are less than 25 years old.

(2)

Policies adopted under subsection (1) of this section shall require that personnel records be subjected to restrictions on access unless the president of the university finds that the public interest in maintaining individual rights to privacy in an adequate educational environment would not suffer by disclosure of such records. Access to such records may be limited to designated classes of information or persons, or to stated times and conditions, or to both, but cannot be limited for records more than 25 years old.

(3)

No rule or order adopted pursuant to this section shall deny to a faculty member full access to the member’s personnel file or records kept by the university, except as provided in subsection (4)(d) and (e) of this section.

(4)

Intentionally left blank —Ed.

(a)

The files relating to the evaluation of a faculty member shall be kept in designated, available locations.

(b)

Any evaluation received by telephone shall be documented in each of the faculty member’s files by means of a written summary of the conversation with the names of the conversants identified.

(c)

A faculty member shall be entitled to submit, for placement in the files, evidence rebutting, correcting, amplifying or explaining any document contained therein and other material that the member believes might be of assistance in the evaluation process.

(d)

Letters and other information for a faculty member of the university submitted in confidence to the State Board of Higher Education or its public universities or offices, schools or departments prior to July 1, 1975, shall be maintained in the files designated by paragraph (a) of this subsection. However, if a faculty member requests access to those files, the anonymity of the contributor of letters and other information obtained prior to July 1, 1975, shall be protected. The full text shall be made available, except that portions of the text that would serve to identify the contributor shall be excised by a faculty committee. Only the names of the contributors and the excised portions of the documents may be kept in a file other than the files designated by paragraph (a) of this subsection.

(e)

Confidential letters and other information submitted to or solicited by the university after July 1, 1995, and prior to the employment of a prospective faculty member are exempt from the provisions of this paragraph. However, if the member is employed by the university, the confidential preemployment materials shall be placed in the files designated by paragraph (a) of this subsection. If a faculty member requests access to the member’s files, the anonymity of the contributor of confidential preemployment letters and other preemployment information shall be protected. The full text shall be made available, except that portions of the text that would serve to identify the contributor shall be excised and retained in a file other than the files designated by paragraph (a) of this subsection.

(f)

Classroom survey evaluations by students of a faculty member’s classroom or laboratory performance shall be anonymous. The record of tabulated reports shall be placed in at least one of the files designated by paragraph (a) of this subsection. All survey instruments used to obtain evaluation data shall be returned to the faculty member.

(g)

The university, when evaluating its employed faculty members, shall not solicit or accept letters, documents or other materials, given orally or in written form, from individuals or groups who wish their identity kept anonymous or the information they provide kept confidential.

(5)

No policy or order adopted pursuant to this section limits the authority of the university to prepare, without identification of individual persons who have not consented thereto, statistical or demographic reports from personnel records.

(6)

Any category of personnel records specifically designated as confidential pursuant to valid policies or orders as provided in this section shall not be deemed a public record for the purposes of ORS 192.314 (Right to inspect public records).

(7)

As used in this section, “personnel records” means records containing information kept by the university concerning a faculty member and furnished by the faculty member or by others about the faculty member at the member’s or at the university’s request, including but not limited to information concerning discipline, membership activity, employment performance or other personal records of individual persons. [1995 c.162 §23; 1999 c.291 §9; 2011 c.637 §258]

Source: Section 353.260 — Personnel records; access; control; creation, https://www.­oregonlegislature.­gov/bills_laws/ors/ors353.­html.

353.010
Definitions
353.020
Oregon Health and Science University as public corporation
353.030
Public policy of university
353.035
Certain laws to be liberally construed
353.040
Board of directors
353.050
Powers and duties of board and university officials
353.060
President of university
353.070
Products of individuals with disabilities
353.080
Report on activities and operations
353.100
Applicability of laws to university
353.108
Real property and facilities utilized by university
353.110
Authority to acquire private property
353.117
Creation of tax-exempt entity by university
353.120
Adoption of alcohol and drug abuse policy
353.123
Authority regarding resident tuition and scholarships
353.125
Creation of police department and commission of police officers
353.130
Public contracts
353.140
Funding request
353.160
Audits
353.180
Student education records
353.190
Effect of student religious beliefs on admission and attendance
353.200
Rights of students ordered to active duty
353.202
Credit for room, board, tuition and fees for students ordered to active duty
353.205
Credit for education and training received while serving in Armed Forces
353.210
Purpose
353.250
Alternative retirement programs
353.260
Personnel records
353.270
Compensation of officers and employees
353.280
Faculty
353.290
Reductions in faculty
353.300
Political or sectarian test prohibited in appointment of faculty or employees
353.330
Effect of law on bonds, certificates of participation or agreements for borrowing money
353.340
Issuance and sale of revenue bonds by university
353.350
Revenue bonds considered bonds of political subdivision
353.360
Refunding bonds
353.370
Notice to Legislative Assembly required if shortfall in moneys exists for payment of amounts under bonds, certificates of participation or agreements for borrowing money
353.380
Definitions for ORS 353.380 to 353.420
353.390
Authority
353.400
Delegation of board authority
353.410
University powers regarding financing agreements and credit enhancement agreements
353.420
Effect of financing agreement on tax status
353.440
Coordination of programs
353.445
Venture grant program
353.450
Area Health Education Center program
353.455
Family medicine residency network
353.460
Oregon Institute of Occupational Health Sciences
353.470
Funding of institute
353.480
Pediatric dental residency program
353.485
Oregon Psychiatric Access Line program
353.550
Definitions for ORS 353.550 to 353.559 and sections 10, 12, 14, 16 and 18, chapter 921, Oregon Laws 2001
353.553
Short title
353.556
Purpose
353.559
Creation
353.600
Definitions for ORS 353.600 to 353.612
353.603
Grant distribution
353.606
Oregon Nursing Shortage Coalition Committee
353.609
Duties of committee
353.612
Nursing Education Grant Fund
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