2015 ORS 192.015¹
Secretary of State as public records administrator

The Secretary of State is the public records administrator of this state, and it is the responsibility of the secretary to obtain and maintain uniformity in the application, operation and interpretation of the public records laws. [1973 c.439 §2]

Note: Section 1, chapter 413, Oregon Laws 2015, provides:

Sec. 1. Public records performance audit. (1) As used in this section:

(a) "Performance audit" has the meaning given that term in ORS 297.070 (Criteria for performance and program audits).

(b) "State agency" has the meaning given that term in ORS 192.410 (Definitions for ORS 192.410 to 192.505).

(2) The Secretary of State shall conduct a performance audit examining state agency retention and disclosure practices concerning public records and requests for public records.

(3) The performance audit shall examine a sampling of state agencies as determined by the Secretary of State that includes large agencies with more than 500 full-time equivalent employees, medium agencies with between 51 and 500 full-time equivalent employees and small agencies with 50 or fewer full-time equivalent employees.

(4) The performance audit shall examine, report and make recommendations regarding:

(a) State agency practices and procedures for:

(A) Receiving public records requests, identifying the existence of records responsive to requests and gathering and disclosing responsive records;

(B) Managing record retention and the categorization and storage of records;

(C) Determining fee estimates and imposing or waiving fees under ORS 192.440 (Copies or inspection of public records);

(D) Determining and applying exemptions from required disclosure of public records;

(E) Managing workload, cost, timeliness, accuracy and completeness in responding to public records requests;

(F) Training and assigning responsibility for record retention management and record request processing; and

(G) Training and establishing guidelines concerning the use or creation of electronic mail, text messaging, instant messaging and other forms of electronic communication through which users create online communities to share information, messages and other content, as related to the public records laws;

(b) Consistency among state agencies in complying with public records laws;

(c) Issues that may produce unnecessary costs or inconsistencies among state agencies in administering and interpreting public records laws;

(d) Best practices for complying with public records laws in a timely and efficient manner; and

(e) Use of technology for retaining and managing public records and for responding to public records requests.

(5) The Secretary of State may contact public records requesters to determine requester satisfaction with agency responses.

(6) The Secretary of State shall submit the audit report as prescribed in ORS 297.050 (Supply of audit reports to Joint Legislative Audit Committee, Committee on Performance Excellence and Legislative Fiscal Officer), on or before November 20, 2015. A copy of the report shall also be submitted to the Governor. [2015 c.413 §1]

Chapter 192

Atty. Gen. Opinions

Attorney General's Public Meetings and Records Manual, (1973) Vol 36, p 543; public meetings and records manual, (1976) Vol 37, p 1087; pro­hi­bi­­tion on disclosing marriage records, (1998) Vol 49, p 21

1 Legislative Counsel Committee, CHAPTER 192—Records; Public Reports and Meetings, https://­www.­oregonlegislature.­gov/­bills_laws/­ors/­ors192.­html (2015) (last ac­cessed Jul. 16, 2016).
2 Legislative Counsel Committee, Annotations to the Oregon Revised Stat­utes, Cumulative Supplement - 2015, Chapter 192, https://­www.­oregonlegislature.­gov/­bills_laws/­ors/­ano192.­html (2015) (last ac­cessed Jul. 16, 2016).
3 OregonLaws.org assembles these lists by analyzing references between Sections. Each listed item refers back to the current Section in its own text. The result reveals relationships in the code that may not have otherwise been apparent.