ORS 652.750
Inspection of records by employee

  • furnishing copy to employee
  • disposition of record on termination of employment
  • charge for copies
  • public safety officer records

(1)

As used in this section:

(a)

“Employer” has the meaning given that term in ORS 656.005 (Definitions).

(b)

“Personnel records” does not include records of an individual relating to the conviction, arrest or investigation of conduct constituting a violation of the criminal laws of this state or another state or the United States, confidential reports from previous employers or records maintained in compliance with ORS 352.226 (Personnel records).

(c)

“Public safety officer” has the meaning given that term in ORS 236.350 (Definitions for ORS 236.350 to 236.370).

(d)

“Time and pay records” means payroll records and other records and data described under the administrative rules established by the Bureau of Labor and Industries pursuant to ORS 653.010 (Definitions for ORS 653.010 to 653.261) to 653.261 (Minimum employment conditions).

(2)

Except as provided in subsection (7) of this section, within 45 days after receipt of an employee’s request, an employer shall provide reasonable opportunity for the employee to inspect, at the place of employment or place of work assignment, the personnel records of the employee that are used or have been used to determine the employee’s qualification for employment, promotion, additional compensation, employment termination or other disciplinary action and time and pay records of the employee for the period required by the Fair Labor Standards Act, 29 U.S.C. 211(c), and accompanying regulations. Within 45 days after receipt of the employee’s request, the employer shall furnish a certified copy of the records.

(3)

Upon termination of employment, the employer shall keep:

(a)

The terminated employee’s personnel records for not less than 60 days.

(b)

The terminated employee’s time and pay records for not less than the period required by the Fair Labor Standards Act, 29 U.S.C. 211(c), and accompanying regulations.

(4)

Notwithstanding the time periods described in subsection (2) of this section, if the employee’s personnel records or time and pay records are not readily available, the employer and the employee may agree to extend the time within which the employer must provide the employee reasonable opportunity to inspect the records or furnish the employee a certified copy of the records.

(5)

For the services referred to in subsection (2) of this section only, an employer may charge an employee no more than an amount reasonably calculated to recover the actual cost of providing the services.

(6)

Intentionally left blank —Ed.

(a)

Except as provided in paragraphs (b) and (c) of this subsection, an employer may not place an adverse comment in the personnel records of a public safety officer unless the officer has first read and signed the document containing the adverse comment.

(b)

If a public safety officer refuses to sign a document containing an adverse comment, the employer may place the document in the officer’s personnel records with a notation that the document was presented to the officer and the officer refused to sign it.

(c)

If a public safety officer is not available to read and sign the document containing an adverse comment at the work location where the personnel files are maintained, the employer may place the document in the officer’s personnel records and mail a copy of the document to the officer by regular mail or interoffice mail.

(d)

A public safety officer may write a response within 30 days of being presented with a document containing an adverse comment. If a public safety officer writes a response to a document containing an adverse comment, the response must be attached to the original document and placed in the officer’s personnel records.

(7)

Intentionally left blank —Ed.

(a)

Upon request, a public safety officer may inspect the officer’s own personnel records at a reasonable time at the location where the records are kept by the employer.

(b)

If, after inspection, a public safety officer believes that any portion of the material is mistakenly or unlawfully placed in the officer’s personnel records, the officer may request in writing that the mistaken or unlawful material be corrected or deleted. The request must describe the corrections or deletions requested and the reasons supporting the request and provide any documentation that supports the request. The employer shall respond within 30 days from the date the request is received. If the employer does not correct or delete the material, the employer shall place the request and the employer’s response to the request in the officer’s personnel records. [1977 c.861 §2; 1985 c.404 §6; 2007 c.276 §1; 2009 c.716 §4; 2016 c.115 §2]

Source: Section 652.750 — Inspection of records by employee; furnishing copy to employee; disposition of record on termination of employment; charge for copies; public safety officer records, https://www.­oregonlegislature.­gov/bills_laws/ors/ors652.­html.

652.010
Declaration of public policy concerning maximum working hours in certain industries
652.020
Maximum working hours in certain industries
652.030
Enforcement of ORS 652.010 and 652.020 dependent upon like laws in other states
652.035
Violations of certain laws relating to maximum working hours and minimum employment conditions
652.040
Maximum working hours in mines
652.050
Definitions for ORS 652.050 to 652.080
652.060
Maximum working hours for firefighters
652.070
Overtime pay for firefighters
652.080
Computing hours on duty for purposes of ORS 652.060 and 652.070
652.100
False information related to hours worked or compensation received by employees
652.110
Method of paying employees
652.120
Establishing regular payday
652.125
Bond required when failure to make timely wage payment occurs
652.130
Payment of wages due persons employed on piece work scale or quantity basis in forest product industries
652.140
Payment of wages on termination of employment
652.145
Payment of wages for seasonal farmworkers
652.150
Penalty wage for failure to pay wages on termination of employment
652.160
Payment in case of dispute over wages
652.165
Rules for wage collection and payment
652.170
Payment of wages in case of strikes
652.190
Payment of wages to surviving spouse or dependent children
652.195
Liability for dishonored check for payment of wages
652.200
Attorney fee in action for wages
652.210
Definitions for ORS 652.210 to 652.235
652.220
Prohibition of discriminatory wage rates based on sex
652.230
Employee right of action against employer for unpaid wages and damages
652.235
Motion to disallow award of compensatory and punitive damages
652.240
Paying wage lower than that required by statute or contract prohibited
652.250
Public employee’s wages as affected by absence to engage in search or rescue operation
652.260
Payment to nurses providing home health or hospice services
652.310
Definitions of employer and employee
652.320
Definitions for ORS 652.310 to 652.414
652.330
Powers and duties of commissioner in enforcing wage claims
652.332
Administrative proceeding for wage claim collection
652.333
Wage claims against licensed construction contractors and businesses
652.335
Liability of liquor dispenser licensee for wage claims of certain individuals
652.340
Requiring bond of employer
652.355
Prohibition of discrimination because of wage claim or refusal to work additional hours
652.360
Contract exempting employer from liability or penalty not valid
652.370
Jurisdiction of courts
652.380
Remedies cumulative
652.390
Deduction of costs from wage claims
652.400
Deposit of moneys in Wage Collection Account
652.405
Disposition of wages collected by commissioner when payment cannot be made to person entitled thereto
652.409
Wage Security Fund
652.414
Procedure for payment from fund
652.420
Definitions for ORS 652.420 to 652.445
652.425
Authority of commissioner to enter into agreements with other states for reciprocal enforcement of wage claims
652.430
Assigning wage claim to labor bureau of another state
652.435
Accepting assignments of wage claims from labor bureau of another state
652.440
Retention by commissioner or labor bureau of percentage of funds collected
652.445
Deposit of moneys in Wage Collection Account
652.500
Receiver to pay accrued wages
652.510
Payment of wage claims by receivers, assignees or court
652.515
Effect of Oregon Receivership Code
652.520
Form of statement of wage claim
652.530
Serving copy of statement
652.540
Exception to claim
652.550
Payment of claims prerequisite to discharge of attachment or execution, assignee or receiver, or to abandonment of seizure or sale
652.560
Costs and attorney fees
652.570
Priority of wage claims over transfers in payment of preexisting obligations
652.610
Itemized statement of amounts and purposes of deductions
652.615
Remedy for violation of ORS 652.610
652.620
Statement of yearly compensation on request of employee
652.630
Definitions for ORS 652.630 to 652.640
652.635
Producers to post certain terms of employment
652.640
Itemized statement of compensation and deductions required
652.710
Fees collected by employer for medical care contracts are trust funds
652.720
Prohibited use by employer of fees for medical care contracts withheld from employee wages
652.750
Inspection of records by employee
652.752
Federal inspections of employee verification records
652.753
Commissioner of Bureau of Labor and Industries to generate notice template for employers
652.755
Rules regarding notice to employees about state and federal earned income tax credits
652.900
Civil penalties
652.990
Criminal penalties
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