2013 ORS § 205.160¹
Indexes kept by county clerk
  • use of alternative recording method allowed

(1) The county clerk shall keep a direct general index and an indirect general index in the office of the clerk.

(2) The direct general index shall contain, but need not be limited to, the following:

(a) Date and time of reception.

(b) Names of grantors.

(c) Names of grantees.

(d) Nature or type of instrument.

(e) Volume and page where recorded or the instrument number.

(f) Remarks.

(g) Brief description of tract.

(h) To whom delivered.

(i) Fees received.

(3) The clerk shall make correct entries in the direct general index of every instrument recorded under the appropriate heading, entering the names of the grantors in alphabetical order.

(4) The indirect general index shall contain, but need not be limited to, the following:

(a) Date and time of reception.

(b) Names of grantees.

(c) Names of grantors.

(d) Nature or type of instrument.

(e) Volume and page where recorded or the instrument number.

(f) Remarks.

(g) Brief description of tract.

(5) The clerk shall make in the indirect general index correct entries of every instrument required by law to be entered in the general index direct, entering the names of the grantors in alphabetical order.

(6) Whenever any mortgage, bond, judgment or other instrument has been released or discharged from record, or by recording a deed or lease, the clerk shall immediately note in both the direct general index and the indirect general index under the column headed Remarks, and opposite the appropriate entry, that such instrument has been satisfied.

(7) In lieu of both the direct general index and the indirect general index a county clerk may use a data processing device or computer to provide a combined index to books or records defined in law that shall contain the following:

(a) Date and time of reception.

(b) Names of grantees.

(c) Names of grantors.

(d) Nature or type of instrument.

(e) Recording number.

(f) Brief description of tract.

(g) To whom delivered.

(h) Fees received.

(i) When available, a reference to the instrument being released or discharged.

(j) Such other information as the county clerk may require.

(8) The county clerk shall provide public access to the combined index and otherwise meet the requirements of ORS chapter 192. [Amended by 1969 c.702 §1; 1987 c.586 §32; 1999 c.654 §17]