ORS 192.345
Public records conditionally exempt from disclosure


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Public Records Request Information

Oregon State Legislature, September 14, 2023

“To submit a public records request, you may do either of the following…”
 
Bibliographic info

The following public records are exempt from disclosure under ORS 192.311 (Definitions for ORS 192.311 to 192.478) to 192.478 (Exemption for Judicial Department) unless the public interest requires disclosure in the particular instance:

(1)

Records of a public body pertaining to litigation to which the public body is a party if the complaint has been filed, or if the complaint has not been filed, if the public body shows that such litigation is reasonably likely to occur. This exemption does not apply to litigation which has been concluded, and nothing in this subsection shall limit any right or opportunity granted by discovery or deposition statutes to a party to litigation or potential litigation.

(2)

Trade secrets. “Trade secrets,” as used in this section, may include, but are not limited to, any formula, plan, pattern, process, tool, mechanism, compound, procedure, production data, or compilation of information which is not patented, which is known only to certain individuals within an organization and which is used in a business it conducts, having actual or potential commercial value, and which gives its user an opportunity to obtain a business advantage over competitors who do not know or use it.

(3)

Investigatory information compiled for criminal law purposes. The record of an arrest or the report of a crime shall be disclosed unless and only for so long as there is a clear need to delay disclosure in the course of a specific investigation, including the need to protect the complaining party or the victim. Nothing in this subsection shall limit any right constitutionally guaranteed, or granted by statute, to disclosure or discovery in criminal cases. For purposes of this subsection, the record of an arrest or the report of a crime includes, but is not limited to:

(a)

The arrested person’s name, age, residence, employment, marital status and similar biographical information;

(b)

The offense with which the arrested person is charged;

(c)

The conditions of release pursuant to ORS 135.230 (Definitions for ORS 135.230 to 135.290) to 135.290 (Punishment by contempt of court);

(d)

The identity of and biographical information concerning both complaining party and victim;

(e)

The identity of the investigating and arresting agency and the length of the investigation;

(f)

The circumstances of arrest, including time, place, resistance, pursuit and weapons used; and

(g)

Such information as may be necessary to enlist public assistance in apprehending fugitives from justice.

(4)

Test questions, scoring keys, and other data used to administer a licensing examination, employment, academic or other examination or testing procedure before the examination is given and if the examination is to be used again. Records establishing procedures for and instructing persons administering, grading or evaluating an examination or testing procedure are included in this exemption, to the extent that disclosure would create a risk that the result might be affected.

(5)

Information consisting of production records, sale or purchase records or catch records, or similar business records of a private concern or enterprise, required by law to be submitted to or inspected by a governmental body to allow it to determine fees or assessments payable or to establish production quotas, and the amounts of such fees or assessments payable or paid, to the extent that such information is in a form that would permit identification of the individual concern or enterprise. This exemption does not include records submitted by long term care facilities as defined in ORS 442.015 (Definitions) to the state for purposes of reimbursement of expenses or determining fees for patient care. Nothing in this subsection shall limit the use that can be made of such information for regulatory purposes or its admissibility in any enforcement proceeding.

(6)

Information relating to the appraisal of real estate prior to its acquisition.

(7)

The names and signatures of employees who sign authorization cards or petitions for the purpose of requesting representation or decertification elections.

(8)

Investigatory information relating to any complaint filed under ORS 659A.820 (Complaints) or 659A.825 (Complaints filed by Attorney General or commissioner), until such time as the complaint is resolved under ORS 659A.835 (Investigation), or a final order is issued under ORS 659A.850 (Hearing).

(9)

Investigatory information relating to any complaint or charge filed under ORS 243.676 (Processing of unfair labor practice complaints) and 663.180 (Filing of charges of unfair practice).

(10)

Records, reports and other information received or compiled by the Director of the Department of Consumer and Business Services under ORS 697.732 (Examinations).

(11)

Information concerning the location of archaeological sites or objects as those terms are defined in ORS 358.905 (Definitions for ORS 358.905 to 358.961), except if the governing body of an Indian tribe requests the information and the need for the information is related to that Indian tribe’s cultural or religious activities. This exemption does not include information relating to a site that is all or part of an existing, commonly known and publicized tourist facility or attraction.

(12)

A personnel discipline action, or materials or documents supporting that action.

(13)

Fish and wildlife information:

(a)

Developed pursuant to ORS 496.004 (Definitions), 496.172 (Commission management authority for threatened or endangered species) and 498.026 (Transaction in threatened or endangered wildlife species prohibited) or ORS 496.192 (Effect of law on commercial forestland or other private land) and 564.100 (Definitions for ORS 564.100 to 564.135), regarding the habitat, location or population of any threatened species or endangered species; or

(b)

Described in section 2, chapter 532, Oregon Laws 2019.

(14)

Writings prepared by or under the direction of faculty of public educational institutions, in connection with research, until publicly released, copyrighted or patented.

(15)

Computer programs developed or purchased by or for any public body for its own use. As used in this subsection, “computer program” means a series of instructions or statements which permit the functioning of a computer system in a manner designed to provide storage, retrieval and manipulation of data from such computer system, and any associated documentation and source material that explain how to operate the computer program. “Computer program” does not include:

(a)

The original data, including but not limited to numbers, text, voice, graphics and images;

(b)

Analyses, compilations and other manipulated forms of the original data produced by use of the program; or

(c)

The mathematical and statistical formulas which would be used if the manipulated forms of the original data were to be produced manually.

(16)

Data and information provided by participants to mediation under ORS 36.256 (Request for mediation services).

(17)

Investigatory information relating to any complaint or charge filed under ORS chapter 654, until a final administrative determination is made or, if a citation is issued, until an employer receives notice of any citation.

(18)

Specific operational plans in connection with an anticipated threat to individual or public safety for deployment and use of personnel and equipment, prepared or used by a public body, if public disclosure of the plans would endanger an individual’s life or physical safety or jeopardize a law enforcement activity.

(19)

Intentionally left blank —Ed.

(a)

Audits or audit reports required of a telecommunications carrier. As used in this paragraph, “audit or audit report” means any external or internal audit or audit report pertaining to a telecommunications carrier, as defined in ORS 133.721 (Definitions for ORS 41.910 and 133.721 to 133.739), or pertaining to a corporation having an affiliated interest, as defined in ORS 759.390 (Contracts with affiliated interests), with a telecommunications carrier that is intended to make the operations of the entity more efficient, accurate or compliant with applicable rules, procedures or standards, that may include self-criticism and that has been filed by the telecommunications carrier or affiliate under compulsion of state law. “Audit or audit report” does not mean an audit of a cost study that would be discoverable in a contested case proceeding and that is not subject to a protective order; and

(b)

Financial statements. As used in this paragraph, “financial statement” means a financial statement of a nonregulated corporation having an affiliated interest, as defined in ORS 759.390 (Contracts with affiliated interests), with a telecommunications carrier, as defined in ORS 133.721 (Definitions for ORS 41.910 and 133.721 to 133.739).

(20)

The residence address of an elector if authorized under ORS 247.965 (When residence address of elector exempt from disclosure as public record) and subject to ORS 247.967 (Conditions where disclosure of elector’s residence address required).

(21)

The following records, communications and information submitted to a housing authority as defined in ORS 456.005 (Definitions for ORS chapters 456 and 458), or to an urban renewal agency as defined in ORS 457.010 (Definitions), by applicants for and recipients of loans, grants and tax credits:

(a)

Personal and corporate financial statements and information, including tax returns;

(b)

Credit reports;

(c)

Project appraisals, excluding appraisals obtained in the course of transactions involving an interest in real estate that is acquired, leased, rented, exchanged, transferred or otherwise disposed of as part of the project, but only after the transactions have closed and are concluded;

(d)

Market studies and analyses;

(e)

Articles of incorporation, partnership agreements and operating agreements;

(f)

Commitment letters;

(g)

Project pro forma statements;

(h)

Project cost certifications and cost data;

(i)

Audits;

(j)

Project tenant correspondence requested to be confidential;

(k)

Tenant files relating to certification; and

(L)

Housing assistance payment requests.

(22)

Records or information that, if disclosed, would allow a person to:

(a)

Gain unauthorized access to buildings or other property;

(b)

Identify those areas of structural or operational vulnerability that would permit unlawful disruption to, or interference with, services; or

(c)

Disrupt, interfere with or gain unauthorized access to public funds or to information processing, communication or telecommunication systems, including the information contained in the systems, that are used or operated by a public body.

(23)

Records or information that would reveal or otherwise identify security measures, or weaknesses or potential weaknesses in security measures, taken or recommended to be taken to protect:

(a)

An individual;

(b)

Buildings or other property;

(c)

Information processing, communication or telecommunication systems, including the information contained in the systems; or

(d)

Those operations of the Oregon State Lottery the security of which are subject to study and evaluation under ORS 461.180 (Studies) (6).

(24)

Personal information held by or under the direction of officials of the Oregon Health and Science University or a public university listed in ORS 352.002 (Public universities) about a person who has or who is interested in donating money or property to the Oregon Health and Science University or a public university, if the information is related to the family of the person, personal assets of the person or is incidental information not related to the donation.

(25)

The home address, professional address and telephone number of a person who has or who is interested in donating money or property to a public university listed in ORS 352.002 (Public universities).

(26)

Records of the name and address of a person who files a report with or pays an assessment to a commodity commission established under ORS 576.051 (Definitions for ORS 576.051 to 576.455) to 576.455 (Moneys of abolished commission), the Oregon Beef Council created under ORS 577.210 (Oregon Beef Council) or the Oregon Wheat Commission created under ORS 578.030 (Oregon Wheat Commission).

(27)

Information provided to, obtained by or used by a public body to authorize, originate, receive or authenticate a transfer of funds, including but not limited to a credit card number, payment card expiration date, password, financial institution account number and financial institution routing number.

(28)

Social Security numbers as provided in ORS 107.840 (Confidentiality of Social Security numbers).

(29)

The electronic mail address of a student who attends a public university listed in ORS 352.002 (Public universities) or Oregon Health and Science University.

(30)

The name, home address, professional address or location of a person that is engaged in, or that provides goods or services for, medical research at Oregon Health and Science University that is conducted using animals other than rodents. This subsection does not apply to Oregon Health and Science University press releases, websites or other publications circulated to the general public.

(31)

If requested by a public safety officer, as defined in ORS 181A.355 (Definitions for ORS 181A.355 to 181A.689), or a county juvenile department employee who is charged with and primarily performs duties related to the custody, control or supervision of adjudicated youths confined in a detention facility, as defined in ORS 419A.004 (Definitions):

(a)

The home address and home telephone number of the public safety officer or county juvenile department employee contained in the voter registration records for the officer or employee.

(b)

The home address and home telephone number of the public safety officer or county juvenile department employee contained in records of the Department of Public Safety Standards and Training.

(c)

The name of the public safety officer or county juvenile department employee contained in county real property assessment or taxation records. This exemption:

(A)

Applies only to the name of the officer or employee and any other owner of the property in connection with a specific property identified by the officer or employee in a request for exemption from disclosure;

(B)

Applies only to records that may be made immediately available to the public upon request in person, by telephone or using the Internet;

(C)

Applies until the officer or employee requests termination of the exemption;

(D)

Does not apply to disclosure of records among public bodies as defined in ORS 174.109 (“Public body” defined) for governmental purposes; and

(E)

May not result in liability for the county if the name of the officer or employee is disclosed after a request for exemption from disclosure is made under this subsection.

(32)

Unless the public records request is made by a financial institution, as defined in ORS 706.008 (Additional definitions for Bank Act), consumer finance company licensed under ORS chapter 725, mortgage banker or mortgage broker licensed under ORS 86A.095 (Short title) to 86A.198 (Materials in languages other than English), or title company for business purposes, records described in paragraph (a) of this subsection, if the exemption from disclosure of the records is sought by an individual described in paragraph (b) of this subsection using the procedure described in paragraph (c) of this subsection:

(a)

The home address, home or cellular telephone number or personal electronic mail address contained in the records of any public body that has received the request that is set forth in:

(A)

A warranty deed, deed of trust, mortgage, lien, deed of reconveyance, release, satisfaction, substitution of trustee, easement, dog license, marriage license or military discharge record that is in the possession of the county clerk; or

(B)

Any public record of a public body other than the county clerk.

(b)

The individual claiming the exemption from disclosure must be a district attorney, a deputy district attorney, the Attorney General or an assistant attorney general, the United States Attorney for the District of Oregon or an assistant United States attorney for the District of Oregon, a city attorney who engages in the prosecution of criminal matters or a deputy city attorney who engages in the prosecution of criminal matters.

(c)

The individual claiming the exemption from disclosure must do so by filing the claim in writing with the public body for which the exemption from disclosure is being claimed on a form prescribed by the public body. Unless the claim is filed with the county clerk, the claim form shall list the public records in the possession of the public body to which the exemption applies. The exemption applies until the individual claiming the exemption requests termination of the exemption or ceases to qualify for the exemption.

(33)

The following voluntary conservation agreements and reports:

(a)

Land management plans required for voluntary stewardship agreements entered into under ORS 541.973 (Stewardship agreements); and

(b)

Written agreements relating to the conservation of greater sage grouse entered into voluntarily by owners or occupiers of land with a soil and water conservation district under ORS 568.550 (General powers of board of directors).

(34)

Sensitive business records or financial or commercial information of the State Accident Insurance Fund Corporation that is not customarily provided to business competitors. This exemption does not:

(a)

Apply to the formulas for determining dividends to be paid to employers insured by the State Accident Insurance Fund Corporation;

(b)

Apply to contracts for advertising, public relations or lobbying services or to documents related to the formation of such contracts;

(c)

Apply to group insurance contracts or to documents relating to the formation of such contracts, except that employer account records shall remain exempt from disclosure as provided in ORS 192.355 (Public records exempt from disclosure) (35); or

(d)

Provide the basis for opposing the discovery of documents in litigation pursuant to the applicable rules of civil procedure.

(35)

Records of the Department of Public Safety Standards and Training relating to investigations conducted under ORS 181A.640 (Grounds for denial, suspension or revocation of application or certification of person or accreditation of program) or 181A.870 (Board on Public Safety Standards and Training to establish standards) (6), until the department issues the report described in ORS 181A.640 (Grounds for denial, suspension or revocation of application or certification of person or accreditation of program) or 181A.870 (Board on Public Safety Standards and Training to establish standards).

(36)

A medical examiner’s report, autopsy report or laboratory test report ordered by a medical examiner under ORS 146.117 (Autopsies).

(37)

Any document or other information related to an audit of a public body, as defined in ORS 174.109 (“Public body” defined), that is in the custody of an auditor or audit organization operating under nationally recognized government auditing standards, until the auditor or audit organization issues a final audit report in accordance with those standards or the audit is abandoned. This exemption does not prohibit disclosure of a draft audit report that is provided to the audited entity for the entity’s response to the audit findings.

(38)

Intentionally left blank —Ed.

(a)

Personally identifiable information collected as part of an electronic fare collection system of a mass transit system.

(b)

The exemption from disclosure in paragraph (a) of this subsection does not apply to public records that have attributes of anonymity that are sufficient, or that are aggregated into groupings that are broad enough, to ensure that persons cannot be identified by disclosure of the public records.

(c)

As used in this subsection:

(A)

“Electronic fare collection system” means the software and hardware used for, associated with or relating to the collection of transit fares for a mass transit system, including but not limited to computers, radio communication systems, personal mobile devices, wearable technology, fare instruments, information technology, data storage or collection equipment, or other equipment or improvements.

(B)

“Mass transit system” has the meaning given that term in ORS 267.010 (Definitions for ORS 267.010 to 267.394).

(C)

“Personally identifiable information” means all information relating to a person that acquires or uses a transit pass or other fare payment medium in connection with an electronic fare collection system, including but not limited to:
(i)
Customer account information, date of birth, telephone number, physical address, electronic mail address, credit or debit card information, bank account information, Social Security or taxpayer identification number or other identification number, transit pass or fare payment medium balances or history, or similar personal information; or
(ii)
Travel dates, travel times, frequency of use, travel locations, service types or vehicle use, or similar travel information.

(39)

Intentionally left blank —Ed.

(a)

If requested by a civil code enforcement officer:

(A)

The home address and home telephone number of the civil code enforcement officer contained in the voter registration records for the officer.

(B)

The name of the civil code enforcement officer contained in county real property assessment or taxation records. This exemption:
(i)
Applies only to the name of the civil code enforcement officer and any other owner of the property in connection with a specific property identified by the officer in a request for exemption from disclosure;
(ii)
Applies only to records that may be made immediately available to the public upon request in person, by telephone or using the Internet;
(iii)
Applies until the civil code enforcement officer requests termination of the exemption;
(iv)
Does not apply to disclosure of records among public bodies as defined in ORS 174.109 (“Public body” defined) for governmental purposes; and
(v)
May not result in liability for the county if the name of the civil code enforcement officer is disclosed after a request for exemption from disclosure is made under this subsection.

(b)

As used in this subsection, “civil code enforcement officer” means an employee of a public body, as defined in ORS 174.109 (“Public body” defined), who is charged with enforcing laws or ordinances relating to land use, zoning, use of rights-of-way, solid waste, hazardous waste, sewage treatment and disposal or the state building code.

(40)

Audio or video recordings, whether digital or analog, resulting from a law enforcement officer’s operation of a video camera worn upon the officer’s person that records the officer’s interactions with members of the public while the officer is on duty. When a recording described in this subsection is subject to disclosure, the following apply:

(a)

Recordings that have been sealed in a court’s record of a court proceeding or otherwise ordered by a court not to be disclosed may not be disclosed.

(b)

A request for disclosure under this subsection must identify the approximate date and time of an incident for which the recordings are requested and be reasonably tailored to include only that material for which a public interest requires disclosure.

(c)

A video recording disclosed under this subsection must, prior to disclosure, be edited in a manner as to render the faces of all persons within the recording unidentifiable.

(41)

The contents of tips reported to a tip line, as defined in ORS 339.329 (Statewide tip line to report information concerning threats or potential threats to student safety). However, personally identifiable information, as defined in ORS 339.329 (Statewide tip line to report information concerning threats or potential threats to student safety), is not subject to public interest balancing under this section and remains exempt from disclosure except as provided in ORS 339.329 (Statewide tip line to report information concerning threats or potential threats to student safety).

(42)

Residential addresses of individuals with intellectual or developmental disabilities residing in adult foster homes as defined in ORS 443.705 (Definitions for ORS 443.705 to 443.825) or residential training facilities or residential training homes as those terms are defined in ORS 443.400 (Definitions for ORS 443.400 to 443.455). [Formerly 192.501; 2019 c.61 §1; 2019 c.130 §2; 2019 c.532 §3; 2021 c.318 §1; 2021 c.489 §22]
Note: The amendments to 192.345 (Public records conditionally exempt from disclosure) by section 4, chapter 532, Oregon Laws 2019, become operative January 2, 2024. See section 5, chapter 532, Oregon Laws 2019. The text that is operative on and after January 2, 2024, including amendments by section 2, chapter 318, Oregon Laws 2021, and section 23, chapter 489, Oregon Laws 2021, is set forth for the user’s convenience.
192.345 (Public records conditionally exempt from disclosure). The following public records are exempt from disclosure under ORS 192.311 (Definitions for ORS 192.311 to 192.478) to 192.478 (Exemption for Judicial Department) unless the public interest requires disclosure in the particular instance:

(1)

Records of a public body pertaining to litigation to which the public body is a party if the complaint has been filed, or if the complaint has not been filed, if the public body shows that such litigation is reasonably likely to occur. This exemption does not apply to litigation which has been concluded, and nothing in this subsection shall limit any right or opportunity granted by discovery or deposition statutes to a party to litigation or potential litigation.

(2)

Trade secrets. “Trade secrets,” as used in this section, may include, but are not limited to, any formula, plan, pattern, process, tool, mechanism, compound, procedure, production data, or compilation of information which is not patented, which is known only to certain individuals within an organization and which is used in a business it conducts, having actual or potential commercial value, and which gives its user an opportunity to obtain a business advantage over competitors who do not know or use it.

(3)

Investigatory information compiled for criminal law purposes. The record of an arrest or the report of a crime shall be disclosed unless and only for so long as there is a clear need to delay disclosure in the course of a specific investigation, including the need to protect the complaining party or the victim. Nothing in this subsection shall limit any right constitutionally guaranteed, or granted by statute, to disclosure or discovery in criminal cases. For purposes of this subsection, the record of an arrest or the report of a crime includes, but is not limited to:

(a)

The arrested person’s name, age, residence, employment, marital status and similar biographical information;

(b)

The offense with which the arrested person is charged;

(c)

The conditions of release pursuant to ORS 135.230 (Definitions for ORS 135.230 to 135.290) to 135.290 (Punishment by contempt of court);

(d)

The identity of and biographical information concerning both complaining party and victim;

(e)

The identity of the investigating and arresting agency and the length of the investigation;

(f)

The circumstances of arrest, including time, place, resistance, pursuit and weapons used; and

(g)

Such information as may be necessary to enlist public assistance in apprehending fugitives from justice.

(4)

Test questions, scoring keys, and other data used to administer a licensing examination, employment, academic or other examination or testing procedure before the examination is given and if the examination is to be used again. Records establishing procedures for and instructing persons administering, grading or evaluating an examination or testing procedure are included in this exemption, to the extent that disclosure would create a risk that the result might be affected.

(5)

Information consisting of production records, sale or purchase records or catch records, or similar business records of a private concern or enterprise, required by law to be submitted to or inspected by a governmental body to allow it to determine fees or assessments payable or to establish production quotas, and the amounts of such fees or assessments payable or paid, to the extent that such information is in a form that would permit identification of the individual concern or enterprise. This exemption does not include records submitted by long term care facilities as defined in ORS 442.015 (Definitions) to the state for purposes of reimbursement of expenses or determining fees for patient care. Nothing in this subsection shall limit the use that can be made of such information for regulatory purposes or its admissibility in any enforcement proceeding.

(6)

Information relating to the appraisal of real estate prior to its acquisition.

(7)

The names and signatures of employees who sign authorization cards or petitions for the purpose of requesting representation or decertification elections.

(8)

Investigatory information relating to any complaint filed under ORS 659A.820 (Complaints) or 659A.825 (Complaints filed by Attorney General or commissioner), until such time as the complaint is resolved under ORS 659A.835 (Investigation), or a final order is issued under ORS 659A.850 (Hearing).

(9)

Investigatory information relating to any complaint or charge filed under ORS 243.676 (Processing of unfair labor practice complaints) and 663.180 (Filing of charges of unfair practice).

(10)

Records, reports and other information received or compiled by the Director of the Department of Consumer and Business Services under ORS 697.732 (Examinations).

(11)

Information concerning the location of archaeological sites or objects as those terms are defined in ORS 358.905 (Definitions for ORS 358.905 to 358.961), except if the governing body of an Indian tribe requests the information and the need for the information is related to that Indian tribe’s cultural or religious activities. This exemption does not include information relating to a site that is all or part of an existing, commonly known and publicized tourist facility or attraction.

(12)

A personnel discipline action, or materials or documents supporting that action.

(13)

Fish and wildlife information developed pursuant to ORS 496.004 (Definitions), 496.172 (Commission management authority for threatened or endangered species) and 498.026 (Transaction in threatened or endangered wildlife species prohibited) or ORS 496.192 (Effect of law on commercial forestland or other private land) and 564.100 (Definitions for ORS 564.100 to 564.135), regarding the habitat, location or population of any threatened species or endangered species.

(14)

Writings prepared by or under the direction of faculty of public educational institutions, in connection with research, until publicly released, copyrighted or patented.

(15)

Computer programs developed or purchased by or for any public body for its own use. As used in this subsection, “computer program” means a series of instructions or statements which permit the functioning of a computer system in a manner designed to provide storage, retrieval and manipulation of data from such computer system, and any associated documentation and source material that explain how to operate the computer program. “Computer program” does not include:

(a)

The original data, including but not limited to numbers, text, voice, graphics and images;

(b)

Analyses, compilations and other manipulated forms of the original data produced by use of the program; or

(c)

The mathematical and statistical formulas which would be used if the manipulated forms of the original data were to be produced manually.

(16)

Data and information provided by participants to mediation under ORS 36.256 (Request for mediation services).

(17)

Investigatory information relating to any complaint or charge filed under ORS chapter 654, until a final administrative determination is made or, if a citation is issued, until an employer receives notice of any citation.

(18)

Specific operational plans in connection with an anticipated threat to individual or public safety for deployment and use of personnel and equipment, prepared or used by a public body, if public disclosure of the plans would endanger an individual’s life or physical safety or jeopardize a law enforcement activity.

(19)

Intentionally left blank —Ed.

(a)

Audits or audit reports required of a telecommunications carrier. As used in this paragraph, “audit or audit report” means any external or internal audit or audit report pertaining to a telecommunications carrier, as defined in ORS 133.721 (Definitions for ORS 41.910 and 133.721 to 133.739), or pertaining to a corporation having an affiliated interest, as defined in ORS 759.390 (Contracts with affiliated interests), with a telecommunications carrier that is intended to make the operations of the entity more efficient, accurate or compliant with applicable rules, procedures or standards, that may include self-criticism and that has been filed by the telecommunications carrier or affiliate under compulsion of state law. “Audit or audit report” does not mean an audit of a cost study that would be discoverable in a contested case proceeding and that is not subject to a protective order; and

(b)

Financial statements. As used in this paragraph, “financial statement” means a financial statement of a nonregulated corporation having an affiliated interest, as defined in ORS 759.390 (Contracts with affiliated interests), with a telecommunications carrier, as defined in ORS 133.721 (Definitions for ORS 41.910 and 133.721 to 133.739).

(20)

The residence address of an elector if authorized under ORS 247.965 (When residence address of elector exempt from disclosure as public record) and subject to ORS 247.967 (Conditions where disclosure of elector’s residence address required).

(21)

The following records, communications and information submitted to a housing authority as defined in ORS 456.005 (Definitions for ORS chapters 456 and 458), or to an urban renewal agency as defined in ORS 457.010 (Definitions), by applicants for and recipients of loans, grants and tax credits:

(a)

Personal and corporate financial statements and information, including tax returns;

(b)

Credit reports;

(c)

Project appraisals, excluding appraisals obtained in the course of transactions involving an interest in real estate that is acquired, leased, rented, exchanged, transferred or otherwise disposed of as part of the project, but only after the transactions have closed and are concluded;

(d)

Market studies and analyses;

(e)

Articles of incorporation, partnership agreements and operating agreements;

(f)

Commitment letters;

(g)

Project pro forma statements;

(h)

Project cost certifications and cost data;

(i)

Audits;

(j)

Project tenant correspondence requested to be confidential;

(k)

Tenant files relating to certification; and

(L)

Housing assistance payment requests.

(22)

Records or information that, if disclosed, would allow a person to:

(a)

Gain unauthorized access to buildings or other property;

(b)

Identify those areas of structural or operational vulnerability that would permit unlawful disruption to, or interference with, services; or

(c)

Disrupt, interfere with or gain unauthorized access to public funds or to information processing, communication or telecommunication systems, including the information contained in the systems, that are used or operated by a public body.

(23)

Records or information that would reveal or otherwise identify security measures, or weaknesses or potential weaknesses in security measures, taken or recommended to be taken to protect:

(a)

An individual;

(b)

Buildings or other property;

(c)

Information processing, communication or telecommunication systems, including the information contained in the systems; or

(d)

Those operations of the Oregon State Lottery the security of which are subject to study and evaluation under ORS 461.180 (Studies) (6).

(24)

Personal information held by or under the direction of officials of the Oregon Health and Science University or a public university listed in ORS 352.002 (Public universities) about a person who has or who is interested in donating money or property to the Oregon Health and Science University or a public university, if the information is related to the family of the person, personal assets of the person or is incidental information not related to the donation.

(25)

The home address, professional address and telephone number of a person who has or who is interested in donating money or property to a public university listed in ORS 352.002 (Public universities).

(26)

Records of the name and address of a person who files a report with or pays an assessment to a commodity commission established under ORS 576.051 (Definitions for ORS 576.051 to 576.455) to 576.455 (Moneys of abolished commission), the Oregon Beef Council created under ORS 577.210 (Oregon Beef Council) or the Oregon Wheat Commission created under ORS 578.030 (Oregon Wheat Commission).

(27)

Information provided to, obtained by or used by a public body to authorize, originate, receive or authenticate a transfer of funds, including but not limited to a credit card number, payment card expiration date, password, financial institution account number and financial institution routing number.

(28)

Social Security numbers as provided in ORS 107.840 (Confidentiality of Social Security numbers).

(29)

The electronic mail address of a student who attends a public university listed in ORS 352.002 (Public universities) or Oregon Health and Science University.

(30)

The name, home address, professional address or location of a person that is engaged in, or that provides goods or services for, medical research at Oregon Health and Science University that is conducted using animals other than rodents. This subsection does not apply to Oregon Health and Science University press releases, websites or other publications circulated to the general public.

(31)

If requested by a public safety officer, as defined in ORS 181A.355 (Definitions for ORS 181A.355 to 181A.689), or a county juvenile department employee who is charged with and primarily performs duties related to the custody, control or supervision of adjudicated youths confined in a detention facility, as defined in ORS 419A.004 (Definitions):

(a)

The home address and home telephone number of the public safety officer or county juvenile department employee contained in the voter registration records for the officer or employee.

(b)

The home address and home telephone number of the public safety officer or county juvenile department employee contained in records of the Department of Public Safety Standards and Training.

(c)

The name of the public safety officer or county juvenile department employee contained in county real property assessment or taxation records. This exemption:

(A)

Applies only to the name of the officer or employee and any other owner of the property in connection with a specific property identified by the officer or employee in a request for exemption from disclosure;

(B)

Applies only to records that may be made immediately available to the public upon request in person, by telephone or using the Internet;

(C)

Applies until the officer or employee requests termination of the exemption;

(D)

Does not apply to disclosure of records among public bodies as defined in ORS 174.109 (“Public body” defined) for governmental purposes; and

(E)

May not result in liability for the county if the name of the officer or employee is disclosed after a request for exemption from disclosure is made under this subsection.

(32)

Unless the public records request is made by a financial institution, as defined in ORS 706.008 (Additional definitions for Bank Act), consumer finance company licensed under ORS chapter 725, mortgage banker or mortgage broker licensed under ORS 86A.095 (Short title) to 86A.198 (Materials in languages other than English), or title company for business purposes, records described in paragraph (a) of this subsection, if the exemption from disclosure of the records is sought by an individual described in paragraph (b) of this subsection using the procedure described in paragraph (c) of this subsection:

(a)

The home address, home or cellular telephone number or personal electronic mail address contained in the records of any public body that has received the request that is set forth in:

(A)

A warranty deed, deed of trust, mortgage, lien, deed of reconveyance, release, satisfaction, substitution of trustee, easement, dog license, marriage license or military discharge record that is in the possession of the county clerk; or

(B)

Any public record of a public body other than the county clerk.

(b)

The individual claiming the exemption from disclosure must be a district attorney, a deputy district attorney, the Attorney General or an assistant attorney general, the United States Attorney for the District of Oregon or an assistant United States attorney for the District of Oregon, a city attorney who engages in the prosecution of criminal matters or a deputy city attorney who engages in the prosecution of criminal matters.

(c)

The individual claiming the exemption from disclosure must do so by filing the claim in writing with the public body for which the exemption from disclosure is being claimed on a form prescribed by the public body. Unless the claim is filed with the county clerk, the claim form shall list the public records in the possession of the public body to which the exemption applies. The exemption applies until the individual claiming the exemption requests termination of the exemption or ceases to qualify for the exemption.

(33)

The following voluntary conservation agreements and reports:

(a)

Land management plans required for voluntary stewardship agreements entered into under ORS 541.973 (Stewardship agreements); and

(b)

Written agreements relating to the conservation of greater sage grouse entered into voluntarily by owners or occupiers of land with a soil and water conservation district under ORS 568.550 (General powers of board of directors).

(34)

Sensitive business records or financial or commercial information of the State Accident Insurance Fund Corporation that is not customarily provided to business competitors. This exemption does not:

(a)

Apply to the formulas for determining dividends to be paid to employers insured by the State Accident Insurance Fund Corporation;

(b)

Apply to contracts for advertising, public relations or lobbying services or to documents related to the formation of such contracts;

(c)

Apply to group insurance contracts or to documents relating to the formation of such contracts, except that employer account records shall remain exempt from disclosure as provided in ORS 192.355 (Public records exempt from disclosure) (35); or

(d)

Provide the basis for opposing the discovery of documents in litigation pursuant to the applicable rules of civil procedure.

(35)

Records of the Department of Public Safety Standards and Training relating to investigations conducted under ORS 181A.640 (Grounds for denial, suspension or revocation of application or certification of person or accreditation of program) or 181A.870 (Board on Public Safety Standards and Training to establish standards) (6), until the department issues the report described in ORS 181A.640 (Grounds for denial, suspension or revocation of application or certification of person or accreditation of program) or 181A.870 (Board on Public Safety Standards and Training to establish standards).

(36)

A medical examiner’s report, autopsy report or laboratory test report ordered by a medical examiner under ORS 146.117 (Autopsies).

(37)

Any document or other information related to an audit of a public body, as defined in ORS 174.109 (“Public body” defined), that is in the custody of an auditor or audit organization operating under nationally recognized government auditing standards, until the auditor or audit organization issues a final audit report in accordance with those standards or the audit is abandoned. This exemption does not prohibit disclosure of a draft audit report that is provided to the audited entity for the entity’s response to the audit findings.

(38)

Intentionally left blank —Ed.

(a)

Personally identifiable information collected as part of an electronic fare collection system of a mass transit system.

(b)

The exemption from disclosure in paragraph (a) of this subsection does not apply to public records that have attributes of anonymity that are sufficient, or that are aggregated into groupings that are broad enough, to ensure that persons cannot be identified by disclosure of the public records.

(c)

As used in this subsection:

(A)

“Electronic fare collection system” means the software and hardware used for, associated with or relating to the collection of transit fares for a mass transit system, including but not limited to computers, radio communication systems, personal mobile devices, wearable technology, fare instruments, information technology, data storage or collection equipment, or other equipment or improvements.

(B)

“Mass transit system” has the meaning given that term in ORS 267.010 (Definitions for ORS 267.010 to 267.394).

(C)

“Personally identifiable information” means all information relating to a person that acquires or uses a transit pass or other fare payment medium in connection with an electronic fare collection system, including but not limited to:
(i)
Customer account information, date of birth, telephone number, physical address, electronic mail address, credit or debit card information, bank account information, Social Security or taxpayer identification number or other identification number, transit pass or fare payment medium balances or history, or similar personal information; or
(ii)
Travel dates, travel times, frequency of use, travel locations, service types or vehicle use, or similar travel information.

(39)

Intentionally left blank —Ed.

(a)

If requested by a civil code enforcement officer:

(A)

The home address and home telephone number of the civil code enforcement officer contained in the voter registration records for the officer.

(B)

The name of the civil code enforcement officer contained in county real property assessment or taxation records. This exemption:
(i)
Applies only to the name of the civil code enforcement officer and any other owner of the property in connection with a specific property identified by the officer in a request for exemption from disclosure;
(ii)
Applies only to records that may be made immediately available to the public upon request in person, by telephone or using the Internet;
(iii)
Applies until the civil code enforcement officer requests termination of the exemption;
(iv)
Does not apply to disclosure of records among public bodies as defined in ORS 174.109 (“Public body” defined) for governmental purposes; and
(v)
May not result in liability for the county if the name of the civil code enforcement officer is disclosed after a request for exemption from disclosure is made under this subsection.

(b)

As used in this subsection, “civil code enforcement officer” means an employee of a public body, as defined in ORS 174.109 (“Public body” defined), who is charged with enforcing laws or ordinances relating to land use, zoning, use of rights-of-way, solid waste, hazardous waste, sewage treatment and disposal or the state building code.

(40)

Audio or video recordings, whether digital or analog, resulting from a law enforcement officer’s operation of a video camera worn upon the officer’s person that records the officer’s interactions with members of the public while the officer is on duty. When a recording described in this subsection is subject to disclosure, the following apply:

(a)

Recordings that have been sealed in a court’s record of a court proceeding or otherwise ordered by a court not to be disclosed may not be disclosed.

(b)

A request for disclosure under this subsection must identify the approximate date and time of an incident for which the recordings are requested and be reasonably tailored to include only that material for which a public interest requires disclosure.

(c)

A video recording disclosed under this subsection must, prior to disclosure, be edited in a manner as to render the faces of all persons within the recording unidentifiable.

(41)

The contents of tips reported to a tip line, as defined in ORS 339.329 (Statewide tip line to report information concerning threats or potential threats to student safety). However, personally identifiable information, as defined in ORS 339.329 (Statewide tip line to report information concerning threats or potential threats to student safety), is not subject to public interest balancing under this section and remains exempt from disclosure except as provided in ORS 339.329 (Statewide tip line to report information concerning threats or potential threats to student safety).

(42)

Residential addresses of individuals with intellectual or developmental disabilities residing in adult foster homes as defined in ORS 443.705 (Definitions for ORS 443.705 to 443.825) or residential training facilities or residential training homes as those terms are defined in ORS 443.400 (Definitions for ORS 443.400 to 443.455).
Note: See note under 192.338 (Exempt and nonexempt public record to be separated).

Source: Section 192.345 — Public records conditionally exempt from disclosure, https://www.­oregonlegislature.­gov/bills_laws/ors/ors192.­html.

See also annotations under ORS 721.050 in permanent edition.

Notes of Decisions

Under former similar statute (ORS 192.500)

Records of criminal law investigations are generally available for public inspection when the criminal law purpose has ended. Jensen v. Schiffman, 24 Or App 11, 544 P2d 1048 (1976)

The Public Records Law is constitutional. Sadler v. Ore. State Bar, 275 Or 279, 550 P2d 1218 (1976)

Bar disciplinary records are not exempt from disclosure. Sadler v. Ore. State Bar, 275 Or 279, 550 P2d 1218 (1976)

Revenue Department’s subpoena of corporate records and information concerning machinery used by taxpayer in making cement pipe was properly enforced even though exemption of such business records from disclosure might not be sufficient to protect taxpayer’s interest in secrecy. Eola Concrete Tile & Products Co. v. Dept. of Rev., 288 Or 241, 603 P2d 1181 (1979)

Roster of names of substitute teachers in school district was not information “of a personal nature” or information “submitted to a public body in confidence” so as to exempt school district from disclosing it. Morrison v. School District No. 48, 53 Or App 148, 631 P2d 784 (1981), Sup Ct review denied

Names and addresses of employers against whom open unlawful employment practice complaints have been filed are not exempt from public disclosure as “investigatory information” relating to complaint. Pace Consultants v. Roberts, 297 Or 590, 687 P2d 779 (1984)

Social security numbers of government employes are not “public records or information the disclosure of which is prohibited by federal law or regulations....” AFSCME v. City of Albany, 81 Or App 231, 725 P2d 381 (1986)

Any “chilling effect” that disclosure of documents may have on future communications within agency, because of potential embarrassment to agency or its employes, is not sufficient to overcome presumption favoring disclosure. Coos County v. Ore. Dept. of Fish and Wildlife, 86 Or App 168, 739 P2d 47 (1987), Sup Ct review denied

In general

Exemption for materials or documents supporting personnel discipline action does not apply where investigation of complaint does not result in disciplinary action. City of Portland v. Rice, 94 Or App 292, 765 P2d 228 (1988), aff’d 308 Or 118, 775 P2d 1371 (1989); City of Portland v. Anderson, 163 Or App 550, 988 P2d 402 (1999)

Where plaintiff brought civil rights action against police chief and police officers to recover for use of excessive force during arrest and moved to compel discovery, documents about psychological or psychiatric referral, evaluation or treatment of police officers for past incidents of violence or arrest were not privileged. Mueller v. Walker, 124 FRD 654 (D. Or. 1989)

Attorney General Opinions

Under former similar statute (ORS 192.500)

Release of patient’s confidential case records, (1974) Vol 36, p 1080; change of names in public records, (1977) Vol 38, p 945; release of materials to prisoners with respect to parole hearings, (1978) Vol 38, p 1881; Personal information of public library records as exempt from Public Records Law, (1981) Vol 41, p 435; Routine job performance evaluation material concerning local school district superintendent as within personal information exemption of Public Records Law, (1981) Vol 41, p 437; Executive sessions of Oregon Investment Council, (1982) Vol. 42, p 392

Law Review Citations

Under former similar statute (ORS 192.500)

53 OLR 362, 363 (1974)

192.001
Policy concerning public records
192.005
Definitions for ORS 192.005 to 192.170
192.015
Secretary of State as public records administrator
192.018
Written policies on use, retention and ownership of public records
192.040
Making, filing and recording records by photocopying
192.050
Copying records
192.060
Indexing and filing copied records
192.070
Duplicate rolls of microfilm required
192.072
State Archivist performing microfilm services for public body
192.105
State Archivist authorization for state officials to dispose of records
192.108
Retention schedules
192.130
Disposition of valueless records in custody of State Archivist
192.170
Disposition of materials without authorization
192.173
Records and reports required by law to be in English
192.180
Coordination of executive department response to public records request
192.183
Compiling public records stored in electronic form
192.191
Department of Justice information sharing guide
192.210
Definitions for ORS 192.210 and 192.220
192.220
Standardized report forms
192.230
Definitions for ORS 192.235 to 192.245
192.235
Policy for ORS 192.230 to 192.250
192.240
Duties of state agency issuing report
192.243
Availability of report on Internet
192.245
Form of report to legislature
192.250
Director of Oregon Department of Administrative Services to report to legislature on ORS 192.230 to 192.250
192.270
Definitions for ORS 192.270 and 192.275
192.275
Notice when report required
192.311
Definitions for ORS 192.311 to 192.478
192.314
Right to inspect public records
192.318
Functions of custodian of public records
192.324
Copies or inspection of public records
192.329
Public body’s response to public records request
192.335
Immunity from liability for disclosure of public record
192.338
Exempt and nonexempt public record to be separated
192.340
Attorney General catalog of exemptions from disclosure
192.345
Public records conditionally exempt from disclosure
192.355
Public records exempt from disclosure
192.360
Condensation of public record subject to disclosure
192.363
Contents of certain requests for disclosure
192.365
Disclosure of information pertaining to home care worker, personal support worker, operator of child care facility, exempt child care provider or operator of adult foster home
192.368
Nondisclosure on request of home address, home telephone number and electronic mail address
192.371
Nondisclosure of public employee identification badge or card
192.374
Nondisclosure of concealed handgun license records or information
192.377
Required redaction of certain personal information
192.380
Immunity from liability for disclosure of certain personal information
192.385
Nondisclosure of certain public safety officer investigation records
192.390
Inspection of records more than 25 years old
192.395
Health services costs
192.398
Medical records
192.401
Records of health professional regulatory boards, Health Licensing Office
192.407
When petition for review of public records request allowed
192.411
Petition to review denial of right to inspect state public record
192.415
Procedure to review denial of right to inspect other public records
192.418
Effect of failure of Attorney General, district attorney or elected official to take timely action on inspection petition
192.422
Petition form
192.427
Procedure to review denial by elected official of right to inspect public records
192.431
Court authority in reviewing action denying right to inspect public records
192.461
Public Records Advocate
192.464
Facilitated dispute resolution services of Public Records Advocate
192.468
Discretion of Public Records Advocate in dispute resolution services
192.472
Confidentiality of Public Records Advocate records
192.475
Public records request training
192.477
Public Records Advocate Fund
192.478
Exemption for Judicial Department
192.481
Public Records Advisory Council
192.483
Duties of Public Records Advisory Council
192.485
Definitions for ORS 192.485 to 192.513
192.488
Open government impact statement
192.492
Notification of change to public records laws
192.499
Public records subcommittee
192.508
Rules
192.511
Oregon Sunshine Committee
192.513
Review of exemptions from disclosure by Oregon Sunshine Committee
192.515
Definitions for ORS 192.515 and 192.517
192.517
Access to records of individual with disability or individual with mental illness
192.531
Definitions for ORS 192.531 to 192.549
192.533
Legislative findings
192.535
Informed consent for obtaining genetic information
192.537
Individual’s rights in genetic information
192.538
Notice by health care provider regarding anonymous or coded research
192.539
Disclosure of genetic information
192.540
Use of deceased individual’s DNA sample or genetic information for research
192.541
Private right of action
192.543
Criminal penalty
192.545
Enforcement
192.547
Oregon Health Authority rules
192.549
Advisory Committee on Genetic Privacy and Research
192.551
Health care records at colleges, universities
192.553
Policy for protected health information
192.556
Definitions for ORS 192.553 to 192.581
192.558
Use or disclosure by health care provider or state health plan
192.561
Disclosure by health care provider in coordinated care organization
192.563
Health care provider and state health plan charges
192.566
Authorization form
192.567
Disclosure without authorization form
192.568
Confidentiality
192.571
No right of action
192.573
Personal representative of deceased individual
192.576
Disclosure to individual appealing denial of Social Security benefits
192.577
Disclosure of information concerning adult in custody of Department of Corrections
192.579
Allowed disclosure for coordinating care
192.581
Allowed retention or disclosure of genetic information
192.582
Confidentiality of bedbug infestation reports
192.583
Definitions for ORS 192.583 to 192.607
192.586
Disclosure of financial records prohibited
192.588
Disclosure to Department of Human Services or Oregon Health Authority
192.589
Financial institution records of deceased individual
192.591
Disclosure to state court
192.593
Authorization by customer for disclosure
192.596
Disclosure under summons or subpoena
192.597
Disclosure pursuant to abuse investigation
192.598
Disclosure under search warrant
192.600
Liability of financial institution for disclosure
192.602
Time for compliance
192.603
Procedure for disclosure to law enforcement agency
192.605
Charges for participation in attorney trust account overdraft notification program
192.606
Civil liability for violation of ORS 192.583 to 192.607
192.607
Severability
192.610
Definitions for ORS 192.610 to 192.690
192.620
Policy
192.630
Meetings of governing body to be open to public
192.640
Public notice required
192.650
Recording or written minutes required
192.660
Executive sessions permitted on certain matters
192.670
Meetings by means of telephone or electronic communication
192.672
State board or commission meetings through telephone or electronic means
192.680
Enforcement of ORS 192.610 to 192.690
192.685
Additional enforcement of alleged violations of ORS 192.660
192.690
Exceptions to ORS 192.610 to 192.690
192.695
Prima facie evidence of violation required of plaintiff
192.715
Short title
192.720
Definitions for ORS 192.715 to 192.760
192.725
Electronic record as official record
192.730
Authentication of electronic official record
192.735
Evidentiary rules concerning authenticated electronic record
192.740
Preservation and security of electronic official record
192.745
Availability for public use
192.750
Implementation
192.755
Uniform construction
192.760
Relationship of ORS 192.715 to 192.760 to federal law
192.800
Definitions for ORS 192.800 to 192.810
192.805
Reimbursement required prior to disclosure
192.810
Applicability of ORS 192.805
192.820
Definitions for ORS 192.820 to 192.868
192.822
Address Confidentiality Program
192.826
Application for participation in program
192.828
Prohibitions
192.832
Notice of change in name, address or telephone number
192.834
Cancellation of certification
192.836
Use of substitute address
192.842
Use of actual or substitute address in specified circumstances
192.844
Prohibition on disclosure of actual address or telephone number by public body
192.846
Records of Department of Transportation
192.848
When Attorney General may disclose actual address or telephone number
192.852
Prohibition on obtaining actual address or telephone number
192.854
Application assistants
192.856
Additional response time for notice or other paper
192.858
Disclosures to participants
192.860
Rules
192.865
Criminal penalty
192.868
Grants, donations and gifts
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